CMM and Project Management – Scope Management

The PMBOK refers to the business of managing the requirements of a project as Scope Management while SEI refers to it as Requirements Management. This is partly because the SEI narrows its focus on the software requirements of the system or application being built while the PMBOK uses the term Scope to refer to all the work of the project PMP certification cost . This includes administrative activities such as producing and communicating the project progress reports and conducting status review meetings.

The CMMI refers to the group responsible for capturing and recording requirements as the “software engineering group”. This is an entity that the CMMI states should comprise a part of the organizational structure. This group will be responsible for managing software requirements outside of the project, but for the purposes of the project the person or group responsible for gathering the requirements can be someone outside the software engineering group. CMMI organizes its Key Process Areas (KPA, Requirements Management is one of these KPAs for Level 2) into Goals, Commitment to Perform, Ability to Perform, Activities Performed, Measurement and Analysis, and Verifying Implementation. Requirements Management has 2 goals:

Goal #1 should be satisfied by a Business Requirements Document (BRD), commercial specification, or other document which captures and identifies the requirements for the system or application being built. The PMBOK refers to this document by the generic name of Requirements Documentation (keep in mind that the PMBOK was not written specifically for software projects). The first process in the Scope Management knowledge area is Collect Requirements and this is the process that will deliver the Requirements Document. The people who are responsible for identifying the customer or client’s needs are identified in the Stakeholder Register and the requirements gathered using the various tools and techniques described will be captured in the BRD. They should be uniquely identified as well, so as to establish traceability. Goal #2 is chiefly satisfied by the breakdown of the work required to produce the software which is described in the Create the WBS (Work Breakdown Structure) process.

Your organization is required to govern requirements management with a “written organizational policy”. Since this policy is outside the scope of any single project, it is not part of your responsibilities as project manager to create it. The PMBOK does make reference to such a document however; mention is made in the input section of many processes, including scope management processes, of “organizational assets”. A policy that standardizes the activities that must be performed when a software system or application is built will influence the activities in your project plan and may even provide a template for the requirements management portion of your project plan. Always keep in mind that your responsibility covers all the project work, including administrative work, not just the work of building the software system.

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